Democratic Association of Secretaries of State Director of Donor & Candidate Services Remote · Full time

DASS is seeking a Director of Donor & Candidate Services to be the leading member of the DASS fundraising team. This position will manage the membership renewal process for DASS donors, while continuing to grow the donor base through prospecting, supporting call time, and providing support for DASS member events.

Description

The Democratic Association of Secretaries of State (DASS) is the only organization dedicated to electing and protecting Democratic Secretaries of States. With Big Lie candidates running for these crucial offices and with hundreds of voter suppression and election subversion bills at the state level, these seats are more important than ever -- Secretaries of State really are defenders of democracy. Democratic Secretaries of State are on the front lines protecting voting rights and DASS is on the front line to protect incumbent Secretaries while identifying opportunities to pick up additional seats in the fight for democracy. We support candidates who will not just protect the right to vote, but work to expand access and innovate to allow more people to participate in elections.


DASS compensates employees competitively and provides a very generous benefits package. We believe in work-life balance and understand that every employee has unique circumstances at home. We offer employees significant amounts of time off as well as flexible work options. We’re dedicated to treating one another with respect in the workplace and prioritize racial, equity, and inclusion (REI) in our work with one another as well as with our stakeholders.


Director of Donor & Candidate Services 

As Director of Donor & Candidate Services, you will be the leading member of the DASS fundraising team. The Donor & Candidate Services Director will manage the membership renewal process for DASS donors, while continuing to grow our donor base through prospecting, supporting call time, and providing support for DASS member events.


Using strong organizational skills, the Director of Donor & Candidate Services is expected to balance multiple priorities from concept to completion while working independently as part of a remote team. 


The Director of Donor & Candidate Services will manage the day-to-day upkeep and membership renewal process for DASS donors and partners while continuing to grow DASS’s fundraising base by performing donor prospecting, preparing call sheets, and providing support for DASS events and conferences. The Director of Donor & Candidate Services will also work directly with DASS-endorsed candidates and incumbent Secretaries to build fundraising operations. 


This position reports to the Executive Director and is remotely based through 2024 – though you may be asked to travel to staff candidates and coordinate candidate travel in connection with DASS meetings and events. 


Responsibilities

  • Manage the day-to-day maintenance of DASS Donor Services including: 
  • Manage the invoice process for DASS members along with appropriate follow up;
  • Complete requested forms and payment portals for invoice processing as requested by member organizations;
  • As needed serve as the point of contact for DASS  members with regard to their membership levels, membership benefits, and funder status.
  • Draft and maintain the finance plan and cash flow with the Executive Director
  • Manage fundraising consultants and corresponding meetings swings and fundraising events
  • Conduct extensive donor research and identify potential prospects.
  • Manage DASS’s Donor Relations program including:
  • Creating materials for Donor Events, Call Time, and Meetings;  
  • Tracking and ensuring follow up happens in a timely manner; 
  • Tracking all donor communication (in meetings, calls, and emails) in NGP;
  • Prepare calls for the Executive Director and other principals, such as members of the DASS Executive Committee and other Secretaries.
  • Manage DASS Candidate Services to support Secretaries and candidates including:
  • Reviewing and supporting development of campaign fundraising plans, supporting candidates in identifying finance staff, liaising with finance directors to support the campaign;
  • Track DASS fundraising for candidates and communicate needs to Executive Director including campaign travel and requests;
  • Occasional staffing of DASS call time.
  • Correspond professionally with Secretaries, Candidates, and Donors as needed.
  • Manage NGP database and corresponding data entry.
  • Other duties as assigned.


Outcomes

  • The DASS Donor & Member program is properly maintained and positioned to exceed fundraising goals and increase the number of members in the  program and revenue raised.
  • Secretaries and Candidates are actively engaged, receive timely responses, and feel supported in their fundraising efforts.
  • DASS members and donors are actively and effectively engaged through emails and calls regarding their membership.
  • Donor database is well maintained and donor records are accurate


Qualifications

  • At least three cycles of campaign or committee fundraising experience, with at least one full cycle (or two years) of experience at the Finance Director level or higher.
  • Statewide experience preferred, but not required
  • Prior experience managing consultants or fundraisers
  • Ability to manage multiple projects simultaneously and prioritize tasks accordingly.
  • Strong written, verbal, and interpersonal communication skills.
  • Excellent computer skills, particularly with Microsoft Excel, NGPVAN, Numero, or other similar donor database experience.
  • Exceptional attention to detail.
  • Willingness to learn and ask questions.


Physical Requirements

DASS is committed to supporting employees of varying abilities and providing reasonable accommodations to enable individuals with disabilities to thrive at DASS.


The requirements of this role, related to its physical demands, described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


All DASS employees must be able to operate a computer and use a cell phone. For roles at DASS that include frequent business travel expectations, we can discuss reasonable alternatives to travel in some instances. Most roles also require communicating with key external stakeholders of the organization in person, via the telephone, or via email. Applicants with questions about accommodations may request to speak with our hiring manager


Essential functions of the role include:

  • Working from a computer for long periods of time; While performing the duties of this job, the employee is frequently required to communicate using the telephone, email, and in person with stakeholders;


How to Apply

Salary for the Director of Donor & Candidate Services position is $84,000 – $120,000 on an annualized basis, commensurate with experience and qualifications.


DASS offers a generous benefit package, including:

  • More than 25 days of paid time off, including for Federal holidays, time off around Federal holidays including the week between Christmas and New Year, vacation, sick, and personal days
  • Fully paid health/vision/dental insurance for the employee
  • Enrollment in a SIMPLE IRA plan
  • Monthly $100 mobile phone reimbursement


To apply for this position, email a resume, brief cover letter, and three professional references to [email protected] no later than February 29, 2024 with the subject line: [Last Name] Donor Services.


DASS may review applications after this deadline in limited circumstances, however this is not a guarantee that your application will be considered if it is not submitted by the deadline. When an applicant with a disability needs an accommodation to have an equal opportunity to compete for this position, they may request it in writing by emailing [email protected]


DASS is committed to an inclusive and equitable environment and diversity among its staff and recognizes that its continued success requires the highest commitment to engaging, retaining, and supporting a diverse staff that provides the best quality services to supporters and constituents. DASS is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, sexual orientation, gender identity or expression, physical or mental disability, personal appearance, marital status, family responsibilities, genetic information, or any other legally protected basis. DASS will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.



Salary

$84,000 - $120,000 per year