Copper Canyon Millworks Administrative Assistant Phoenix, AZ · Part time Company website

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Copper Canyon Millworks, a custom cabinet manufacturer in North Phoenix, AZ -- conveniently located near the I-17 and Loop 101 freeways.

All experience levels are welcome to apply, from novice to expert. Our team is always willing to share their knowledge and guide the right candidate to success. Our company has long-lived the mentality of remaining moldable, innovative, and always willing to explore and evaluate new methods or processes.

Job Title: Administrative Assistant

Job Type: Part-time (9 am - 2 pm, Monday to Friday)

Location: North Phoenix, AZ

Salary Range: $17 to $21 per hour

Job Overview:

Join our team at Copper Canyon Millworks as a part-time (9am-2pm) in-office Administrative Assistant!

This position is perfect for someone looking for flexible hours that align with school schedules, making it an excellent opportunity for parents or anyone with similar time constraints. We’re looking for someone who is comfortable on the phone, has great people skills, and can manage a variety of administrative tasks.

Prior experience in cabinetry isn’t required—what matters most is a great attitude, a knack for communication, and the ability to keep things organized.

Who We Are:

Copper Canyon Millworks is an award-winning custom cabinet manufacturer located in North Phoenix, AZ. Since 2009, we have been dedicated to providing quality, custom cabinetry solutions for both residential and commercial clients. We pride ourselves on our attention to detail and our ability to deliver cabinetry projects that meet the specific needs and preferences of each client.

Key Responsibilities:

• Answer Inbound Calls: Answer incoming calls from prospective clients, referrals, and other inquiries. This manageable volume of calls may require you to prequalify and schedule consultations, address basic questions, or screen/transfer to another staff member as needed.
• Respond to Emails: Manage emails from prospective clients or vendors, and follow up on inquiries received in the general inbox.
• Greet Walk-ins and Appointments: Welcome visitors and scheduled appointments, direct them to the correct person, and assist with scheduling consultations for new clients. Help prequalify walk-ins and guide them to gather information for future appointments.
• Make Outbound Calls: Conduct outbound calls to clients, vendors, and partners as needed for various purposes, such as client follow-ups, vendor coordination, and delivery appointments.
• Assist During Meetings: Occasionally assist with note-taking during client meetings to ensure all important details are captured, helping the meeting flow naturally without missing key points.
• Manage Office Supplies: Help with stocking and ordering minor office supplies, ensuring the copy room and office are well-stocked.
• Prepare Vendor Orders: Potentially assist with preparing vendor orders for review, submission, and approval.
• Organize Meals for Meetings and Events: Assist with ordering meals from nearby restaurants for small group meetings, employee celebrations, and working lunches. This includes gathering meal preferences and managing orders to ensure everyone is taken care of without the need for large-scale catering.

Requirements:

• High school diploma or equivalent
• Excellent communication and interpersonal skills
• Basic computer skills, including familiarity with email and office software
• Ability to multitask and prioritize tasks effectively
• Detail-oriented and organized
• Comfortable making phone calls and managing email communication

It would be amazing if you have experience with...

• Microsoft Office suite, especially Excel and PowerPoint
• Zoho CRM
• Trello or other project management tools
• QuickBooks Online or other accounting software
• A passion for, or experience in interior design
• Knowledge of cabinets or construction, particularly in residential projects (commercial experience is a plus)
• Personal experience in custom cabinet project(s), even as a customer, to understand the decision-making and stress involved