Colen & Wagoner PA Receptionist Clearwater, FL · Full time

Client-facing duties as well as general legal assistant tasks

Description

Our small but growing law firm is looking for a dedicated Receptionist to handle client-facing duties as well as general legal assistant tasks. When our clients walk into our office, we want them to find a friendly, smiling face and a helping hand. The ideal candidate has excellent communication and multitasking skills, a positive attitude and a strong work ethic. 

SKILLS: 

  • Exceptional customer service skills and professional phone manner 
  • Proven work experience as a Receptionist, Front Office Representative or similar role 
  • Proficiency in Microsoft Office Suite 
  • Hands-on experience with office equipment (e.g. printers) 
  • Professional attitude and appearance 
  • Solid written and verbal communication skills 
  • Ability to be resourceful and proactive when issues arise 
  • Must possess excellent organizational skills and be detail oriented 
  • Multitasking and time-management skills, with the ability to prioritize tasks 

DUTIES:  

  • Provide secretarial support to one or more lawyers and/or paralegals at the firm 
  • Edit and proofread all legal documents 
  • Maintain attorney calendar by scheduling conferences 
  • Organize all legal documents and ensure they are updated 
  • Answer emails and phone calls, and when necessary, redirect calls 
  • Firm Errands 

* Experience in a law firm environment for at least two years, performing at least secretarial duties including e-filing and service, file maintenance, form and document creation, and email and telephone communications.