Cleobella Personal Assistant to Founder & Creative Director Huntington Beach, CA · Full time Company website

Apply for Personal Assistant to Founder & Creative Director

At Cleobella, sustainability and ethical practices are at the core of all we do. Our designs, which celebrate traditional craftsman techniques, are ethically handmade by independent artisans around the world. By helping preserve traditional heritage techniques through partnerships, we also help create sustainable income for these makers. We advocate for slow fashion, conscious consumerism, and preserving traditional artisan crafts. By using techniques like tooling, weaving, dyeing, and woodblack printing, we are able to create uniquely beautiful pieces that preserve the heritage art of the diverse cultures they represent. Our wholesale business is cut to order eliminating as much overproduction as possible. Our brand pillars are, Feminine Strength, Consciously Connected, Perfectly Imperfect and Quality over Quantity

Calendar & Scheduling

• Co-manage the Founder's Google Calendar, maintaining visibility and alignment across all personal and professional commitments
• Schedule and send invites for internal team meetings, external calls with press, vendors, and partners, personal appointments, and hiring-related interviews
• Confirm and reschedule meetings on the Founder's behalf, serving as the primary point of contact for calendar coordination
• Follow up after meetings as needed to ensure next steps and commitments are tracked
• Regularly coordinate scheduling across multiple time zones with domestic and international contacts
• Proactively identify and resolve calendar conflicts, protecting the Founder's time and focus

Email & Communications

• Maintain full access to and day-to-day management of the Founder's Gmail inbox
• Triage incoming email, flagging urgent or high-priority items for the Founder's attention and handling or delegating the rest
• Draft and send correspondence on the Founder's behalf across a range of contexts — press and PR inquiries, vendor and partner outreach, internal team communications, and personal correspondence
• Follow up on outstanding threads to ensure nothing falls through the cracks
• Archive and organize processed emails to maintain a functional, clutter-free inbox
• Manage inbox noise, including unsubscribing from irrelevant lists and reducing low-value volume
• Maintain a running log of open and pending email threads requiring action or response

Travel & Logistics

• Own end-to-end travel planning for the Founder, including research and booking of flights, hotels, car rentals, and car service or rideshare coordination
• Book and coordinate travel for the Founder's family members and team members as needed
• Plan both domestic and international trips spanning work travel (factory and maker visits, trade shows, brand activations) and personal travel including family trips
• Manage all visa applications and travel documentation for international travel
• Build comprehensive, consolidated travel itineraries with all logistics, confirmations, and need-to-know details in one place
• Prepare packing lists and handle pre-trip logistics to ensure the Founder is fully set before departure
• Provide active support during travel — tracking flights for delays, remaining on-call for issues, and handling rebooking or cancellations as they arise

Finance & Administrative Support

• Receive, log, and code incoming invoices to the appropriate budget category using Google Sheets
• Process vendor and supplier payments directly via credit card
• Collect and organize the Founder's receipts for expense tracking and reporting
• Serve as a regular liaison with the company's accountant or bookkeeper, providing documentation and supporting ongoing financial record-keeping

Social Media Support

• Assist in the day-to-day management of the Founder's social media presence across platforms including Instagram and LinkedIn
• Shoot casual, iPhone-based content in the moment — capturing outfits, everyday moments, travel, and brand activity as they happen
• Source or suggest content ideas that align with the Founder's aesthetic and personal brand
• Write captions and copy that reflect the Founder's voice and engage her audience
• Handle posting and scheduling across platforms to maintain a consistent presence
• Monitor and engage with followers through comments and DMs
• Prior social media experience preferred; a genuine interest in fashion, lifestyle content, and social media culture is essential

Personal Assistance

• Manage personal appointments for the Founder, including scheduling medical, salon, and other personal commitments
• Manage the Founder's children's schedules and events, including coordinating logistics and fielding related emails
• Source gifts and handle personal shopping as needed
• Plan and book personal and family travel, including full itinerary coordination
• Assist with home and vehicle-related tasks and logistics
• Run errands and handle pickups on the Founder's behalf
• Maintain the highest level of discretion and confidentiality across all personal matters

Skills & Qualifications

• Proven experience as a Personal Assistant, ideally supporting a founder, creative director, or senior executive in a fast-paced environment
• Familiarity with the fashion or creative industry strongly preferred
• Proficiency in Google Workspace, including Gmail, Google Calendar, Drive, and Sheets
• Experience with project management tools such as Asana, Notion, or Monday.com
• Familiarity with AI tools and a curiosity for how they can improve productivity and workflows preferred
• Exceptional organizational skills and meticulous attention to detail
• Strong written communication skills with the ability to write confidently in another person's voice
• Comfortable managing multiple competing priorities with a high degree of autonomy
• Event planning experience a plus, but not required
• Social media experience preferred, particularly across Instagram and LinkedIn
• High degree of professionalism, discretion, and trustworthiness
• Flexible and adaptable — comfortable with a hybrid schedule and willing to lean in when the role demands it

At Cleobella, we are dedicated to making a positive impact on society and the environment. We believe that by integrating social and environmental responsibility into our core operations, we can contribute to a sustainable future for all. Our commitment extends beyond this role and is woven into the fabric of our organization.

 

We are also committed to fostering a diverse and inclusive workplace where all individuals, regardless of their background, race, ethnicity, gender, sexual orientation, age, disability, or any other characteristic, are valued and respected. We believe that diversity of thought and experience leads to innovative solutions and enhances our company culture.

 

We want an environment where everyone can thrive and contribute their unique skills and perspectives to our team.