Chinese for Affirmative Action DBA Asian Americans for Civil Rights and Equality AACRE Administrative Coordinator San Francisco, CA · Full time

The Administrative Coordinator provides administrative, financial, and development support functions central to the operation of Chinese for Affirmative Action and the AACRE network.

Description

About CAA and AACRE

Chinese for Affirmative Action was founded in 1969 to protect the civil and political rights of Chinese Americans and to advance multiracial democracy in the United States. Today, CAA  is a progressive voice in and on behalf of the broader Asian American and Pacific Islander community. We advocate for systemic   change that protects immigrant rights, promotes language diversity, and remedies racial and social injustice.


In 2014, CAA helped to launch the Asian Americans for Civil Rights and Equality (AACRE) network that focuses on long -term movement building, capacity infrastructure, and leadership support for Asian Americans and Pacific Islanders committed to social justice. Including CAA there are currently 11 member groups of AACRE, each with unique strengths. Fiscal sponsorship, administrative, and operational support is provided centrally for all of these groups so they can focus on their core programs.


Position Overview 

The Administrative Coordinator provides administrative, financial, and development support functions central to the operation of Chinese for Affirmative Action and the AACRE network.


The role is critical in providing administrative support to other staff in the organization and network so they have the tools they need to perform their jobs at a peak level. This includes administrative support work in the areas of finances (accounts receivable, petty cash); donor records (donor database management, report reconciliations, donor acknowledgment); administrative support of human resources (timesheets and leave records); and facilities - related administration.


The position draws on a variety of skills ranging from detailed recordkeeping to helpful interaction with staff and community members.  The Administrative Coordinator is a full-time, non-exempt position and part of the AACRE Capacity Team and supervised by the CAA Administrative and Operations Manager.


Key Responsibilities 


  • Coordinate the usage of meeting rooms, equipment, and workstations in an environment where most staff work a hybrid of remote and in-office.
  • In addition, coordinate and lead the reservation of equipment and facilities by external groups, including translation equipment and a community meeting room.
  • As part of the facilities team, provide onsite event and meeting assistance with audiovisual support, copies and printing, and supplies.
  • Support reception in receiving visitors and packages during lunch breaks and other times when the receptionist needs to leave the office. Maintain relationships with contractors on building repairs and maintenance (elevator, HVAC system, roof, fire safety, etc.) and facilities improvement (e.g. enhancing storage and exhibition spaces)
  • Check voicemails on the main phone line and route them accordingly.
  • Monitor supplies and make orders when needed.
  • Give office orientation, tour and assign office keys to new staff. Maintain employee access code to the alarm system and train staff on use.
  • Create holidays and other standard calendars shared with all staff.
  • Support updating AACRE Directory and related Google Groups as well as the permissions and settings 
  • Support the Operations & IT Coordinator with administrative tasks related to the donor database, including reviewing and printing acknowledgment letters.
  • Support the finance team with scanning checks for remote deposits.
  • Perform additional administrative and support tasks as needed. 


Experience and Qualifications


  • Commitment to the mission, values, and goals of AACRE and CAA including social justice and equity issues within immigrant, LGBTQ+, and multi-racial communities
  • Two years administrative experience, preferably in positions requiring familiarity with technology equipment for in-person and online meetings
  • Basic experience with donor database management software
  • Strong Word, Excel, Google sheet and doc skills, including knowledge of filter tools and competency with Excel language
  • Good written and verbal communication skills in English. Oral fluency in Cantonese is a plus
  • Demonstrated ability to handle sensitive and confidential information
  • Strong organizational skills and attention to detail and accuracy
  • Excellent interpersonal skills with diverse constituencies, including low-income immigrant communities


To Apply

Upload a resume and cover letter. In your cover letter, please address how your experience and principles align with AACRE’s and the position’s requirements, and highlight relevant achievements. Applications without cover letters and resumes will not be considered.


AACRE is committed to creating a work environment that is free from discrimination and a workforce that reflects the rich diversity of our Asian American and Pacific Islander communities. Women, people of color, immigrants, queer and trans people, individuals with conviction and arrest records, and people with disabilities are encouraged to apply. 


FLSA status: Non-Exempt, eligible for overtime

Location: On-site in San Francisco office

Reports to: Administrative and Operations Manager

Deadline: Until Filled 



Salary

$65,000 - $75,000 per year