We're a ten-person CPA firm in Kingwood looking for the person who holds the place together. Phones, front desk, paperwork, vendors, supplies, scheduling, and the fifty small things nobody thinks about until they don't get done.
Butler & Sanchez LLC is a full-service CPA firm serving businesses and individuals nationwide. Alongside our tax and accounting work, we've built a real specialty in the independent auto dealer industry — a large share of our clients are Buy Here Pay Here dealerships, and we're a known name in that world. We also operate an affiliated wealth advisory practice.
This is a catch-all role, and we're going to be honest about that up front. Some days are routine. Some days you'll be handed something you've never done before and asked to figure it out. The core of it:
Front of house
- Answer and route incoming calls, take clear messages, and be the first friendly voice clients hear
- Greet clients and guests, keep the lobby and common areas presentable, offer coffee and make people feel taken care of
- Manage the firm's general inbox and voicemail
Keeping the office running
- Order supplies, coordinate with vendors, handle mail and shipping, and keep equipment working (or get someone out here who can)
- Assist in maintaining digital filing systems so anything can be found in under a minute
- Assist in tracking deadlines, appointments, and calendars, and keep the team ahead of them
Paperwork and client support
- Assemble, scan, and organize tax returns, engagement letters, and client documents
- Handle e-signature routing, client portal uploads, and basic data entry
- Assist with billing, invoicing, and payment follow-up
Who we're looking for
Must haves:
- 5+ years in an administrative office management or similar role
- Strong written and verbal communication. You are often the first impression a client has of this firm
- Reliable and present. A small office feels every absence
- Discretion. You'll see confidential financial information every day. An NDA will be signed, and a background check will be performed
What actually makes someone great here
- You take ownership. When something's broken, you fix it or find who can — you don't file it under "not my job."
- You're proactive. You notice the thing that's about to become a problem next Tuesday
- You're warm with people and firm about deadlines. Both, at the same time
- You can switch from a client call to a scanning project to a partner's urgent request without losing the thread on any of them
What we offer
- Competitive compensation based on experience
- Medical (100% employer paid for employee), dental, and life insurance
-401(k) plan with safe harbor match
- A genuine seat at the table. In an office this size, your ideas about how things should run actually get implemented
Butler & Sanchez LLC is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.