Brightside Child and Family Advocacy Office Coordinator Savannah, GA · Full time Company website

Apply for Office Coordinator

Qualifications

• High school diploma or equivalent; associate's degree preferred
• Proven experience as an administrative assistant or relevant role
• Proficiency in Microsoft Office Suite and Google Suite
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• Experience in a nonprofit or social services environment is a plus
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Familiarity with basic HR functions is a plus.

Key Responsibilities

1. Administrative Support
2. Manage daily office operations, including answering phones, greeting visitors, and handling correspondence.
3. Schedule meetings, appointments, and maintain calendars for staff and leadership.
4. Prepare and distribute internal communications, memos, and reports as needed.
5. Handle incoming and outgoing mail, packages, and deliveries.
6. Complete additional tasks as assigned by the Executive Director
7. Office Management
8. Maintain office supplies inventory by checking stock and ordering items as needed.
9. Ensure that the office environment is clean, organized, and presentable.
10. Coordinate with vendors for office maintenance, repairs, and services.
11. Manage office equipment, including troubleshooting issues and arranging repairs.
12. Staff Support 
13. Assist with onboarding new employees, including preparing workstations and providing orientation materials.
14. Support HR functions by maintaining employee records and assisting with payroll processing.
15. Coordinate travel arrangements and accommodations for staff as required.
16. Data Management
17. Maintain accurate and up-to-date records, files, and databases.
18. Assist with data entry and management of internal tracking systems.
19. Log receipts of checks, prepare deposits, and work with the bookkeeper to ensure correct organizational financial records
20. Event Coordination
21. Plan and organize internal and external events, including staff and board meetings meetings, training sessions, and company-wide events.
22. Handle logistics for events, including venue booking, catering, and materials preparation.
23. Customer Service
24. Serve as the first point of contact for clients, partners, and visitors, ensuring a positive experience.
25. Address inquiries and provide information or direct them to the appropriate staff member.

Physical Demands

To perform the essential functions of this job successfully, an employee must meet the physical demands described here. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. 

• Much of the work in this position is completed while sitting at a desk and using a computer and phone. It requires talking, hearing, and visual acuity to perform these primary functions.  
• Includes traveling to various locations and facilities throughout the county and navigating mobility within various environments. Must have a driver’s license.
• Occasionally, it includes reaching above shoulder height or below the waist or lifting to 25 pounds for office equipment, supplies, and materials.