Grants Coordinator

Reports To: Chief Executive Officer

Status: Full-Time

Salary: $38,000–$45,000 annually

Location: Muncie, Indiana

Department: Resource Development

Position Summary

The Grants Coordinator is a key member of the Boys & Girls Clubs of Muncie’s Resource Development team and is responsible for managing the organization’s foundation, corporate, and government grant portfolio.

This position oversees the grant process from identifying funding opportunities through application, award management, reporting, compliance, and renewal. The Grants Coordinator works closely with the CEO, Donor Relations Manager, program staff, and finance to communicate BGCM’s needs, programs, outcomes, and impact to current and prospective funders.

Essential Responsibilities

Grant Development & Writing

• Research and identify grant opportunities that align with BGCM’s mission, programs, and funding priorities.
• Maintain an organized grant pipeline and calendar, including application, reporting, and renewal deadlines.
• Evaluate funding opportunities and make recommendations to the CEO regarding which opportunities to pursue.
• Lead the development and submission of grant applications for foundation, corporate, and government funders.
• Write clear and compelling grant narratives, project descriptions, goals, objectives, and other application materials.
• Gather program information, outcomes, statistics, success stories, and other supporting materials from staff.
• Coordinate with the CEO and finance staff on project budgets and financial information.
• Maintain current organizational information, program descriptions, statistics, and other commonly requested grant materials.

Grant Management, Reporting & Compliance

• Manage all grant reporting requirements and deadlines.
• Prepare and coordinate interim, final, and other required grant reports.
• Track grant deliverables, outcomes, benchmarks, expenditures, and other funding requirements.
• Work with program and finance staff to ensure grant requirements and budgets are being met.
• Maintain organized grant files, agreements, reports, and supporting documentation.
• Communicate important grant requirements, restrictions, and deadlines to appropriate staff.
• Identify and communicate potential compliance concerns to the CEO.
• Assist with funder site visits, audits, and other monitoring activities.

Funder Relationships & Stewardship

• Support the CEO in maintaining relationships with foundation, corporate, and government funders.
• Serve as the primary day-to-day contact for administrative and reporting matters related to assigned grants.
• Prepare funder updates, impact summaries, and other stewardship materials.
• Track grant renewal opportunities and assist with strategies for continued or increased funding.
• Assist the CEO with preparation for funder meetings and communications.

Resource Development Team

• Collaborate with the CEO and Donor Relations Manager to support BGCM’s overall fundraising goals.
• Provide regular updates on grant opportunities, applications, awards, pending decisions, and reporting requirements.
• Identify opportunities to connect grant funding with BGCM’s broader fundraising efforts.
• Participate in development planning, fundraising initiatives, and organizational events as appropriate.
• Represent BGCM professionally with funders, community partners, and other external stakeholders.

Qualifications

• Experience in grant writing, nonprofit development, fundraising, communications, program administration, or a related field. Equivalent relevant experience may be considered.
• Demonstrated ability to write clearly, persuasively, and professionally.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong research, critical thinking, and problem-solving skills.
• Ability to work independently and manage projects from beginning to completion.
• Strong interpersonal and communication skills.
• Proficiency with Microsoft Office or Google Workspace.
• Commitment to the mission of Boys & Girls Clubs of Muncie.

Preferred Qualifications:

• Bachelor’s degree in nonprofit management, communications, English, public administration, business, or a related field.
• Experience writing and managing foundation, corporate, or government grants.
• Experience with grant reporting and compliance.
• Nonprofit experience.
• Experience working with budgets and financial information.
• Experience with donor, fundraising, or grant management databases.
• Experience collecting or communicating program outcomes.

Compensation & Benefits

The salary range for this position is $38,000–$45,000 annually, commensurate with experience and qualifications.

Benefits include:

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Retirement plan
• Professional development assistance

Work Environment

This position is based in person in Muncie, Indiana. The role may occasionally require attendance at BGCM program sites, community events, funder meetings, and organizational activities. Some evening or weekend work may be required based on organizational events and responsibilities.

Equal Opportunity Statement

Boys & Girls Clubs of Muncie is an equal opportunity employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of legally protected characteristics.