BotRocket Solutions Accounts Payable Coordinator Indianapolis, IN · Full time Company website

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At BotRocket Solutions, we believe work should be smarter, not harder. Our mission is to alleviate the burden of mundane tasks by integrating intelligent data analytics with robust automation. We empower teams to eliminate busywork, allowing them to concentrate on what truly matters. By transforming the employee experience, we aim to make tools more intuitive, insights more accessible, and workflows more seamless. We look for curious problem solvers who can understand a business challenge, challenge the status quo and use process improvement, data and technology to build a better way. Curious | Analytical | Client-Focused | Hands-On | Adaptable | Always Learning

 Key Responsibilities:

• Invoice Processing & Verification: Receive, review, and enter invoices into the accounting system accurately. Compare invoices with purchase orders and proof of delivery/receipt prior to payment approval (3-way matching). Verify pricing, quantities, general ledger account coding, manager approvals, and supporting documentation. Identify missing or incorrect data and collaborate with suppliers, purchasing, receiving, and internal departments to resolve discrepancies.
• Disbursements & Payment Execution: Prepare invoices and approved financial obligations for payment within established company deadlines. Process approved employee expense reports and corporate card payments. Record payment activity, track payment runs and maintains up-to-date financial records. Review completed transactions, correct data-entry errors, and follow up on rejected or failed payment transmissions.
• Vendor Management & Reconciliation: Monitor the Accounts Payable inbox, delivering professional and timely responses to inquiries. Review vendor statements to investigate unpaid, duplicate, overdue, or improperly recorded line items. Assist with month-end account reconciliations and core financial closing activities. Support internal and external audit requests by providing accurate financial documentation and process walkthroughs.
• Process Improvement & Team Collaboration: Actively look for practical ways to enhance accuracy, organization, turnaround times, and overall AP workflows. Share system knowledge and offer guidance to team members. Participate in corporate projects, system enhancements, and special initiatives as assigned by management.

 

What We Are Looking For

 

• Education:   High School Diploma is required. Degree in Business, with Accounting, Finance or Business majors preferred.
• Experience: 3 years of Accounts Payable is required.  Demonstrated experience utilizing SAP ERP and Concur Expense Management systems to support finance and accounts payable operations strongly preferred.
• Preferred technical skills: Proficiency within Microsoft Office products (Excel, Outlook, Word, PowerPoint)
• Problem Solving and Innovation: Takes ownership in active learning, self-development, and aligns with company’s innovative roles. Embraces continuous improvement and identifies potential opportunities to reduce or eliminate operational waste.  Understands internal processes and uses knowledge to influence potential solutions.