Blossom Counseling Practice Coordinator (Office Manager) Collegeville, PA · Full time Company website

Apply for Practice Coordinator (Office Manager)

Blossom has been helping people grow since 2014. 🌸 We’re a group counseling practice based in Collegeville, PA, offering therapy to children, teens, and adults in our office and by telehealth.

We’ve grown well beyond the therapy office. Our community programs bring mental health care directly into K-12 schools, college campuses, workplaces, and senior living communities, so people can get support where they already are. 🌱

What makes us different is how we treat our team. Our clinicians build their own schedules, our leadership roles are designed around real flexibility, and we offer free clinical supervision, wellness and professional development stipends, and benefits built for people who care for others all day. We’re growing, and we want people who want to grow with us. 💛

About the role

Blossom is a established --and growing!-- counseling practice, and we’re searching for someone who loves keeping things organized and running smoothly. You’ll keep our office supplied, client-ready, and safe, make sure new team members have what they need from their first day, and keep our records and compliance calendar on track. You’ll report to our Practice Administrator.

A schedule that works ✨

• Mostly daytime hours. You’ll get real, focused time to get things done while the office is quiet.
• One or two evenings a week. That keeps you connected to the team when clients and clinicians are here.
• Mostly in person, with some flexibility. This is an on-site role, with room for some remote work when the work allows.
• Not 40 hours a week. The role averages about 32 hours a week.

What you’ll do 📋

• Run the office. Keep the office stocked, maintained, and ready for clients, and be the main contact for vendors and building management.
• Set people up for success. Handle onboarding and offboarding logistics, office access, and personnel and training files. 🔑
• Keep us compliant. Track license and clearance renewals, run required background screenings, and support credentialing and records requests. 📅
• Keep us safe. Make sure our safety equipment and emergency procedures are always ready.
• Back up the team. Cover the front desk when needed and prepare reports as asked.

What you bring 🌱

• Three or more years of office management or health care administrative experience
• Strong organization and discretion with confidential information
• Comfort with Google Workspace and practice management software
• Ability to lift 20 pounds and move around the office

Pay and benefits 💰

• $45,000 salary
• Flexible PTO
• Weekly stipends for health, wellness, and technology
• Employer-paid short-term disability
• Group health insurance
• 401(k)

Before you start

We see child clients at the office, so you’ll need Pennsylvania clearances and child abuse recognition training. If you don’t already have them, we’ll walk you through getting them.

How to apply 💬

Send your resume and a short note telling us about a system or process you set up that made an office run better. References are welcome but not required at this stage.