Bladefence, Inc. Payroll and Benefits Specialist Remote · Part time

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About Bladefence Bladefence offers the most sophisticated methods to maximise the performance and endurance of wind turbine blades. The company was founded in 2010, and since then, our focus has been on offering high quality blade service and changing the common practice of reactive and expensive wind turbine blade repairs towards shared risks, preventive maintenance and fixed fees. GL-certification and cutting-edge technology In 2012, Bladefence received Germanischer Lloyd certification for wind turbine blade repairs, based on the high level of quality of personnel, work methods, materials and documentation, as well as compliance for the GL certificate guidelines. Bladefence utilises advanced skylift equipment and UV-curing blade repair method in its operations. In combination, these enable operations in harsh weather conditions, cutting-edge efficiency and minimise turbine downtime. The services are offered throughout Europe. Innovation Our technologies may be the most developed, but we constantly seek ways to improve ourselves. We collaborate and do research with educational institutes and specialists. The wind can always carry further.

About Bladefence:

 Since our founding in 2011, Bladefence has been dedicated to delivering top-notch blade maintenance services in an ever-evolving industry. Our commitment to constant development and improvement has molded Bladefence and its people into the industry leaders we are today. At Bladefence, we believe in the power of robust processes as well as their implementation and our people’s commitment to them. We do not settle, and we constantly look for ways to improve, develop, and grow. We trust our people and our processes, and both are adaptable to new methods, technologies, and tasks.

Position Overview:

The Payroll and Benefits Specialist will play a crucial role in managing and integrating HR, payroll, benefits, compensation, and compliance across various roles, departments, and systems. This role will be highly engaged in entering, processing, and maintaining data, ensuring payroll compliance, and participating in reporting, audits, and reconciliations. A keen eye for detail and an analytical mindset will be valuable to this position. This remote position will allow an opportunity to work from the comfort of a home office, making the ability to excel independently fundamental to the success of this position.

We value strong, effective communication skills and virtual collaboration. This position will interact with both internal teams and external accounting teams through phone and video conferences. Reporting to the Director of Human Resources, North America, the Payroll and Benefits Specialist will be an essential part of our Human Resources team for the US and Canada.

If you are passionate about renewable energy, driven by innovation, and ready to make a difference, join us at Bladefence as our Payroll and Benefits Specialist. Together we can create a sustainable future while providing exceptional service to our valued customers.

This is currently a part-time position with a target of ~20 hours per week. We are flexible with what the schedule can look like and will work out scheduling specifics prior to establishing a start date for the individual chosen for this role.

Things to note for scheduling:

• US Payroll and Canadian Payroll are both biweekly on alternating weeks.
• Monday & Tuesday are key payroll processing days for Canada.
• Tuesday, Wednesday & Thursday are key payroll processing days for US.
• All hours are expected to be Monday - Friday and can be discussed in greater detail during the interview process if you are selected to move forward as a candidate for this position.

Primary Responsibilities:

· Full-cycle payroll process for US and Canada, including regular wages, per diems, reimbursements, bonuses, tax payments, PTO, and voluntary and involuntary deductions, etc.

· Ensure accuracy of all pre-tax and post-tax payroll items; properly document and correct any adjustments for discrepancies including for amounts owed and refunds

· Maintain, review, and audit payroll processing procedures to ensure timely, efficient, and accurate processing of payroll transactions, including changes to salaries, benefits, garnishments, taxes, etc.

· Conducts payroll and benefits onboarding for all new hires in the US & Canada

· Assist Director of HR with the development of compensation pay scales across the organization

· Periodic market analysis and compensation benchmarking to ensure compensation is equitable and aligns with ongoing internal business strategy

· Develop and propose strategies and initiatives related to employee benefits and compensation

· Maintain relationships with employees, third party accounting teams, and service providers such as insurance companies and benefits brokers to facilitate employee engagement with benefits services

· Responsible for thorough technical knowledge of jurisdictional payroll regulations and workings of group insurance plans: plan documents, summary plan descriptions, etc.

· Maintain knowledge of payroll and benefits best practices and modern technologies

· Collaborate with internal and external accounting teams to:

• integrate HR and payroll records for proper general ledger coding and financial statement impact
• Understand downstream impact of all payroll codes, payroll tax codes, job costing items, etc.
• Resolve HR, Payroll, & Compensation related issues with inconsistent data between systems
• Reconcile benefit invoices for all company benefit offerings, including reconciling amounts billed per employee to payroll deductions, resolving discrepancies, and ensuring accurate headcount
• Ensure proper registrations and new-hire submissions for all states, provinces, counties, etc.

· Manage state and local account registrations, opening and closing state and local government accounts as needed

· Research and respond to all payroll tax notices

· Process annual and as needed government labor statistics and reporting (census data requests for wages and employees, work comp data, etc.)

· Stay up to date on leave laws, paid sick time, reporting requirements, and other labor law regulations that may impact payroll for any employee withing the company

· Ensure all payroll procedures, interfaces, and audits are documented as needed

· Assist in reviewing, designing, and maintaining payroll-related policies, forms, and procedures

· Other duties as assigned.

 

Qualifications:

· Minimum 5 years' experience with multi-state US payroll administration

· Minimum 3 years’ experience with benefits administration

· Experience with payroll and time tracking software (Wagepoint, Gusto, & QB Time preferred)

· Experience implementing new payroll and benefits systems

· High School diploma or equivalent. (College degree is a plus, HR or business-related field preferred)

· Must feel comfortable working in a dynamic, remote team-based environment where priorities are continually changing.

 

Skills Required:

· Technical knowledge of payroll systems, tax registrations, HR-related laws, and industry-specific resources required. (HR or Payroll Certification preferred)

· Extremely high degree of discretion, confidentiality, and good judgement

· Excellent written and verbal communication skills.

· Able to follow verbal and written instructions with minimal supervision within specified time frames

· Able to identify problems and offer solutions based on available resources

· Ability to communicate effectively with internal teams and external partners through multiple means such as email, telephone, chat, and video calls

· Ability to multitask to meet deadlines.

· Self-motivated and positive, with a proactive approach to solving problems and presenting solutions

· Organized and process oriented, able to clearly and concisely document policies and procedures

· People person and relationship builder able to maintain positive, effective relationships across all levels of the organization