Blackstone Law, APC Executive Assistant to the CEO Beverly Hills, CA · Full time

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Company Overview:

Blackstone Law is a rapidly growing law firm specializing in plaintiff's side employment litigation. We are dedicated to providing exceptional legal services while maintaining a fun, comfortable, and fast-paced working environment.

Job Summary:

We are seeking an experienced and proactive Executive Assistant to provide high-level support to the CEO of our employment law firm. This role is ideal for someone who thrives in a fast-paced environment, excels at managing competing priorities, and can function as a trusted partner to ensure the CEO remains organized, informed, and focused on driving the firm’s success.

Key Responsibilities:

Organizational Support:

• Manage the CEO’s inbox by sifting through emails and messages to identify, prioritize, and highlight important items requiring attention or action.
• Maintain and update the CEO’s calendar, scheduling appointments, meetings, and travel while ensuring efficient time management.
• Serve as a gatekeeper by managing access to the CEO and protecting their time.

Communication Management:

• Draft, proofread, and respond to correspondence on behalf of the CEO.
• Liaise with internal teams and external contacts, ensuring timely and accurate communication.
• Anticipate the CEO’s needs by proactively gathering information and preparing for meetings or events.

High-Level Administrative Tasks:

• Conduct research and provide summaries or recommendations to assist the CEO with decision-making.
• Track action items and deadlines, ensuring follow-ups and deliverables are completed on time.
• Oversee and manage special projects as assigned by the CEO.

Personal Assistance Duties:

• Handle personal errands and tasks, such as coordinating family schedules, managing household logistics, and making personal travel arrangements.
• Assist with planning and organizing events or gatherings, both professional and personal.

Qualifications

• Experience: At least 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Education: Bachelor’s degree preferred but not required.
• Skills:
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Ability to anticipate needs, think critically, and offer proactive solutions.
• High level of professionalism, confidentiality, and discretion.