Position Overview:
We are seeking a detail-oriented and experienced Billing Specialist / Accounts Payable Specialist to join our finance team remotely. The ideal candidate will be responsible for managing the billing process, ensuring accurate and timely invoice processing, vendor payments, and maintaining financial records. This role requires a high level of accuracy, integrity, and the ability to work independently in a remote environment.
Key Responsibilities:
Billing:
- Prepare and issue accurate client invoices based on contractual agreements.
- Review and reconcile billing discrepancies or disputes.
- Ensure timely delivery of invoices and follow up on outstanding payments.
- Maintain billing records and support month-end close processes.
Accounts Payable:
- Process vendor invoices and ensure timely payments.
- Verify invoice details against purchase orders and receipts.
- Reconcile vendor statements and resolve any discrepancies.
- Assist with expense report processing and employee reimbursements.
- Maintain AP ledger and documentation in compliance with company policies.
General Duties:
- Assist with audits by providing required documentation.
- Collaborate with internal departments (e.g., procurement, operations) for payment and billing issues.
- Support continuous improvement of financial processes and systems.
Qualifications:
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).
- 2+ years of experience in billing and accounts payable roles.
- Experience with accounting software (e.g., QuickBooks, NetSuite, SAP, or similar).
- Proficient in Microsoft Excel and other Office applications.
- Strong attention to detail and organizational skills.
- Excellent communication skills and ability to work independently.
- Familiarity with remote collaboration tools (Slack, Zoom, Google Workspace, etc.).
Preferred Qualifications:
- Experience working in a fully remote or distributed team.
- Knowledge of GAAP or other accounting standards.
- Experience with automation tools or ERP integrations.
Compensation & Benefits:
- Competitive salary based on experience.
- Flexible remote work environment.
- Health, dental, and vision insurance.
- 401(k) with company match.
- Paid time off and holidays.
- Professional development opportunities.
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