BELOVED Executive & Office Coordinator Atlanta, GA · Part time Company website

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BELOVED is an anti-sex trafficking organization lovingly equipping brave women on their path to freedom. The BELOVED Restorative Program is a trauma-informed residential program providing safe housing, strength-based case management, mental health services, and a supportive healing community.

Executive & Office Coordinator

Organization Type: Non-Profit, Faith-Based

Position: Executive & Office Coordinator

Status: Non-Exempt Part-Time W-2 employee

Schedule: 20 hours per week, with a combination of in person and remote work

Reports to: Operations Manager

Location: Atlanta, Georgia

Website: https://www.belovedatlanta.org

DESCRIPTION

The Executive & Office Coordinator keeps BELOVED's strategic projects, external relations, and day-to-day operations running smoothly. This role supports the Leadership Team directly, helps maintain office needs, coordinates event logistics, and helps ensure staff have what they need to achieve organizational objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive and Administrative Support 

• Assist the Leadership Team with calendars and scheduling; write and send thank-you notes to donors, partners, and volunteers
• Provide flexible administrative support as needs arise

Office Management 

• Maintain office supplies and cleaning vendors; check and route PO box contents
• Log incoming donations and answer/return calls to the office line

Events & Organizational Culture

• Coordinate logistics for board dinners, community dinners, staff retreats, and staff socials
• Support program/fundraising events as needed

Marketing & Communications Coordination

• Coordinate with the content designer and publish social media, graphics, and newsletters on schedule.
• Monitor and respond to social/LinkedIn engagement and general email inquiries

Grants Process Coordination

• Track grant deadlines, submission status, and action items
• Support grant writers with program data and documentation; keep Development informed of foundation-facing deliverables

PRIMARY RELATIONSHIPS

This position reports directly to the Operations Manager and works closely with the Executive Leadership team, Development Team, content designer, and grant writers.

QUALIFICATIONS

• 2+ years in an administrative, executive assistant, or coordinator role, ideally in a nonprofit or mission-driven organization 
• Highly organized, with the ability to manage multiple deadlines and stakeholders at once 
• Comfortable using social media platforms and email marketing tools to publish content others have created
• Sound judgment and discretion - this role handles donor communications, board logistics, and financial documents
• Strong written communication for donor and partner correspondence 
• Alignment with BELOVED's trauma-informed values and mission to serve survivors of sex trafficking 
• Valid driver's license preferred (PO box runs, errands, event setup)

CONTACT

Dee Hedden - Operations Manager - [email protected]

This job description outlines the general nature and level of work performed in this role. It is not an exhaustive list of all duties, and responsibilities may be adjusted as needs evolve.