Beefy Marketing, LLC Executive Personal Assistant Tomball, TX · Part time Company website

We're seeking an enthusiastic and highly organized Executive/Personal Assistant to support our CEO by managing email correspondence, scheduling appointments, handling errands, booking travel, and assisting with various administrative tasks.

Description

Job Summary

We’re seeking an enthusiastic and highly organized Executive/Personal Assistant to join our energetic team at Beefy Marketing. This position aims to support our CEO by managing email correspondence, scheduling appointments and meetings, handling ongoing personal and business errands/tasks, booking travel, and assisting with fielding requests and assigning them to the right person on the team. If you are detail-oriented, possess excellent time management skills, and have a knack for multitasking, you may be the one we're searching for. In this role, you’ll ensure the CEO’s daily operations run smoothly, enabling them to focus on strategic initiatives. Key deliverables include effective email management, seamless coordination of schedules, and efficient handling of administrative tasks.


Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and ability. Reasonable accommodations may be made to enable individuals with disabilities to perform basic functions.


Key Job Duties & Responsibilities Include:

Inbox Management:

  • Responding to a high volume of emails from clients and leads appropriately and in a timely manner.
  • Striving daily towards “inbox zero” for 3 or more inboxes.
  • Cull through emails from several different inboxes, including archiving non-actionable items and unsubscribing from spam, using documented processes.
  • Convert emails with action items into to-do list tasks.

Calendar Management:

  • Schedule meetings based on availability and other criteria.
  • Respond to meeting proposals taking into account current and forecasted availability, often proposing new times.
  • Evaluate the weekly and monthly calendars each day, rescheduling conflicts as needed.

To-Do List Management:

  • Convert emails into to-do list items using the provided software.
  • Monitor the list constantly for items that can be delegated.
  • Process all possible action items.

General Administrative Support:

  • Manages ongoing personal and business errands/tasks as required.
  • Books travel arrangements including flights, accommodations, and transportation.
  • Assists with fielding requests from the team and assigns tasks to the appropriate person.
  • Provides general administrative support including filing, document preparation, and data entry.
  • Ensures confidentiality and discretion when handling sensitive information.
  • Prepares meeting agendas, minutes, and follow-up actions.
  • Communicates effectively with internal and external stakeholders on behalf of the CEO.
  • Maintains an organized office environment and manages office supplies.
  • All other duties as assigned.

Some of the things we’re looking for in you:

  • Thrive in fast-paced, start-up environments.
  • Eager to support others by finding new ways to help.
  • Passion for innovation and desire to streamline existing processes.
  • Ability to work independently while valuing communication.

Skills & Experience:

  • Energetic and positive attitude.
  • Eagerness to handle customer inquiries, general communication, and complaints.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to multitask and prioritize tasks efficiently.
  • Time management skills and a sense of urgency.
  • Ability to uncover customers' needs by asking questions.
  • Desire to be a part of a team and make a difference.
  • Ability to manage and organize information across multiple platforms (training provided).
  • Proficiency in Microsoft Office Suite and other relevant software.
  • HS Diploma or GED required; an associate degree is preferred.
  • Proven experience in an executive or personal assistant role.
  • Ability to maintain confidentiality and handle sensitive information discreetly.


Why Beefy?

  • Competitive Salary
  • Positive and fun environment
  • Advancement Opportunities
  • Casual work environment – just cover all of the requisite parts!
  • Top-of-the-line software and tools
  • Close-Knit Team
  • Access to training and relevant courses for career development


Beefy Marketing is an equal opportunity employer. At Beefy, we make all employment decisions, which include hiring, promoting, transferring, demoting, evaluating, compensating, and separating, without regard to sex, sexual orientation, gender identity, race, color, religion, age, national origin, pregnancy, citizenship, disability, service in the uniform services, or any other classification protected by federal, state, or local law.

Salary

$9 - $12 per hour