The Staff Accountant is a key member of our accounting team, responsible for managing the full cycle of payables and receivables in a fast-paced construction environment. This role requires a strong understanding of construction accounting practices, exceptional attention to detail, and the ability to work effectively with field teams, project managers, subcontractors, and vendors.
Position Summary
The Accounts Payable / Accounts Receivable Specialist is a key member of our accounting team, responsible for managing the full cycle of payables and receivables in a fast-paced construction environment. This role requires a strong understanding of construction accounting practices, exceptional attention to detail, and the ability to work effectively with field teams, project managers, subcontractors, and vendors.
This is a hybrid position requiring 2–3 days per week in our Nashville-area office.
Key Responsibilities
Accounts Payable
• Process and code subcontractor, vendor, and supplier invoices accurately and in a timely manner
• Review invoices against purchase orders, contracts, and project budgets for accuracy and approval
• Manage check runs, ACH payments, and wire transfers; maintain payment schedules
• Reconcile vendor statements and resolve discrepancies in a professional manner
• Maintain organized digital and physical AP files in accordance with company policies
• Prepare with 1099 preparation and year-end reporting
Accounts Receivable
• Generate and issue AIA-format pay applications, progress billings, and invoices to general contractors and owners
• Monitor outstanding receivables and follow up on past-due accounts
• Post payments, reconcile AR aging, and maintain accurate customer records
• Coordinate lien waiver collection and submission
• Assist project managers with billing documentation, change orders, and retainage tracking
General Accounting & Administrative
• Reconcile bank and credit card statements
• Assist the Controller or CFO with month-end close procedures
• Maintain accurate job cost records and assist with WIP (Work-in-Progress) reporting
• Support annual audit preparation and documentation requests
• Assist with ad hoc reporting and special projects as needed
Required Qualifications
• 3+ years of AP/AR experience specifically within the construction industry
• Solid understanding of construction accounting principles, including job costing, WIP, retainage, and AIA billing
• Preferred experience with construction accounting software (ComputerEase experience strongly preferred)
• Strong working knowledge of Microsoft Excel and Office Suite
• Ability to manage multiple priorities and meet deadlines in a dynamic environment
• Excellent communication skills with the ability to interact professionally with subcontractors, vendors, and internal teams
• High degree of accuracy, organization, and discretion in handling financial information
Preferred Qualifications
• Experience with ComputerEase accounting software
• Familiarity with lien waiver processes and compliance requirements in Tennessee
• Associate's or Bachelor's degree in Accounting, Finance, or a related field
• Experience working in a company with $5M–$20M in annual revenue
Work Schedule & Location
• Hybrid schedule: 3 days per week in office (Nashville, TN area)
• Remaining days remote, with reliable high-speed internet required
• Standard business hours, Monday–Friday
• Occasional flexibility needed during month-end close or peak billing periods
Compensation & Benefits
We offer a competitive compensation package commensurate with experience, including:
• Competitive compensation package
• Health, dental, and vision insurance
• Paid time off and company holidays
• Opportunities for professional growth within a growing company