Autism Society of Minnesota (AuSM) Event Coordinator Saint Paul, MN · Full time

The Autism Society of Minnesota (AuSM) is seeking an Event Coordinator to plan and execute events that support the organization’s programming and fundraising goals. Successful candidates will be enthusiastic and organized with experience planning large events, conferences, and fundraisers. This is a hybrid role with remote work and two days per week collaborating with our neurodiverse team at our St. Paul, MN office.

Description

The Event Coordinator reports to the Director of Events and Fundraising and works on the development and execution of events 4 large annual events and many small events. The Event Coordinator utilizes project management skills and cultivates relationships with donors and vendors to increase awareness of the organization throughout Minnesota. This position is part of the Advancement team and works closely with program staff, marketing and communications, and external partners. You will play a critical role in managing the public perception of the organization as Minnesota’s first autism resource.

 

Responsibilities

  • Plan, develop, and execute 4 annual events: the Minnesota State Autism Conference, Steps for Autism, the Autism Society of Minnesota Puzzle Competition, and the Autistic Community Summit.
  • The Minnesota State Autism Conference serves 400-500 attendees annually and sets a high bar as an inclusive and valuable educational opportunity for professionals serving the autism community and autistic adults. The conference regularly engages best-selling authors as keynote speakers.
  • Steps for Autism is a family-friendly fundraising event and resource fair that has raised hundreds of thousands of dollars to sustain the important work of our organization while engaging autistic people and those who love them in peer-to-peer team fundraising.
  • The AuSM Puzzle Competition hosts seriously competitive teams of puzzlers who have been known to complete 500–1000-piece puzzles in 20-40 minutes. This highly visible event, hosted at the Mall of America Rotunda, raises support for Minnesota’s autism community.
  • The Autistic Community Summit is a unique gathering of autistic adults for learning, leadership development, and community building. Hosted in the Twin Cities Metro, autistic adults design all aspects of the event to ensure the experience is inclusive and meaningful.
  • Support other departments in the planning and execution of small events hosted by the organization, such as workshops and social events. Smaller events are typically planned in partnership with program staff who will come to value your resources and expertise in event planning.
  • Support members of the community to host community fundraising events and campaigns, ensuring proceeds go to AuSM and those we serve while providing the community with opportunities to give back.
  • AuSM typically supports a dozen or more community fundraisers each year but does not plan or execute the details of the event. The Event Coordinator will typically attend the events on behalf of the organization and provide guidance and resources to event organizers. Some of the most successful community fundraisers have been Joey’s Ride and Ride for Hope.
  • Support the planning and implementation of occasional fundraising events and campaigns that do not occur annually, such as Cocktails for a Cause (2023), Gala (2019), etc.
  • Develop and implement detailed project management plans, goals, budgets, and post-event reports.
  • Identify speakers and talent for events, which also includes arranging contracts, travel, logistics, content, audio/visual equipment, and accessibility needs.
  • Negotiate and review contracts with vendors (e.g. venues, speakers/talent, services, AV, etc.).
  • Maintain contact with local venues and vendors to cultivate professional relationships for future events and programs.
  • Coordinate with vendors and manage on-site logistics at events.
  • Manage silent auctions, raffles, and fundraising pages.
  • Coordinate participant registration and communication.
  • Recruit, train, and manage volunteers for events and programs.
  • Support the Director of Events and Fundraising to review project performance and financial data within 60 days of major events.
  • Work closely with the marketing and communications team to ensure deadlines are met for all events.
  • Analyze completed events to identify opportunities for improvement.
  • Other duties as assigned.


Required Skills

  • 3 years of comparable professional experience.
  • Inclusive values and a neurodiversity-affirming mindset.
  • Strong verbal and written communication skills, including the ability to make cold calls and negotiate details.
  • Demonstrated organizational skills including attention to detail, project planning, time management, and analysis.
  • Ability to multitask and adapt to changes.
  • Demonstrated success working independently and collaboratively.
  • Proficiency with Microsoft Office Suite, Apple Computers, and web-based applications.  

 

Preferred Skills

  • A bachelor’s degree or comparable experience is strongly preferred.
  • Experience working with the neurodivergent community.
  • Experience working in the nonprofit sector.
  • Ability to establish a strong rapport with various stakeholders.
  • Experience with web-based fundraising tools and/or Salesforce.

 

Position Details

  • St. Paul, MN
  • Full-time, exempt
  • Hybrid position with remote work and two in-person days per week.  
  • Flexible schedule with frequent nights and weekends.
  • Comprehensive benefits include:
  • 15 paid days off, 6 sick days, 12 holidays, and 2 personal days.
  • Health, dental, and vision coverage.
  • Employer-sponsored life insurance and short- and long-term disability insurance.  
  • 401k.
  • $45,000 per year.

 

About the Autism Society of Minnesota

Established in 1971, the Autism Society of Minnesota (AuSM) is a 501(c)(3) nonprofit organization whose mission is to create connections, empowering everyone in the Autism community with the resources needed to live fully. AuSM seeks to enhance the lives of all who are a part of the Minnesota autism community, with a fundamental commitment to advocacy, education, support, collaboration, and community building.

 

At AuSM, equity and inclusion are central to our mission. Bringing diverse perspectives together supports strategic creativity for meeting challenges and focusing on growth. We strive to develop a workplace that reflects the communities we serve – in age, gender identity, race, sexual orientation, physical ability, neurodiversity, and ethnicity. We value our team members and want everyone to feel confident in bringing their full, authentic selves to work.

 

AuSM proudly employs many people with disabilities and will make every reasonable effort to meet your access needs. If accommodations for the interview process are desired, please contact [email protected].

Salary

$45,000 - $45,000 per year