Association of Cancer Care Centers (ACCC) is a national nonprofit organization dedicated to improving cancer care for patients and communities across the country. We support the professionals and programs that deliver oncology care where most patients receive treatment—within their local communities. Through education, advocacy, research, and collaboration, Association of Cancer Care Centers (ACCC) works to advance patient-centered cancer care and strengthen the systems that support oncology professionals. Our work helps ensure that providers have the tools, resources, and insights needed to deliver high-quality, accessible care. At Association of Cancer Care Centers (ACCC), our team plays a direct role in making an impact across the oncology landscape. Employees contribute to the development of programs, resources, and initiatives that support cancer care teams and improve the patient experience nationwide. We foster a collaborative, mission-driven work environment grounded in professionalism, respect, and shared purpose. As a remote organization, we value strong communication, teamwork, and a commitment to excellence in everything we do. If you’re passionate about advancing cancer care and want to be part of a purpose-driven organization making a meaningful difference, we encourage you to join us.

Classification: Full-Time (Non-Exempt or Exempt based on organizational classification)

Location: Remote

Reports To: Chief Executive Officer

Date: May 8, 2026

POSITION SUMMARY

The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer (CEO), Chief Operating Officer (COO), and members of the executive leadership team. This role is responsible for managing executive schedules, coordinating leadership meetings, facilitating board and committee activities, and ensuring efficient administrative operations across the leadership team.

The Executive Assistant serves as a key organizational coordinator who supports executive priorities by managing logistics, communications, and information flow between leadership, staff, board members, external partners, and stakeholders. The role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

This position plays an important role in ensuring the effectiveness of the leadership team by supporting strategic initiatives, coordinating executive communications, and maintaining operational efficiency across the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The responsibilities listed below represent the primary functions of the role and include, but are not limited to, the following.

Executive Support

• Manage complex calendars and scheduling for the CEO, COO, and senior leadership team members.
• Coordinate internal and external meetings, ensuring agendas, materials, and logistics are prepared in advance.
• Prepare and organize briefing materials, presentations, and reports for executive meetings.
• Draft and edit correspondence, communications, and documents on behalf of the leadership team.
• Manage travel arrangements and expense reporting for executives when required.

Leadership Team Coordination

• Coordinate leadership team meetings, including scheduling, agenda development, and distribution of materials.
• Record meeting notes and track action items to ensure follow-through on leadership decisions.
• Facilitate communication and coordination among leadership team members and across departments.
• Support planning and logistics for organizational leadership meetings, retreats, and strategic planning sessions.

Board & Governance Support

• Assist with coordination of board meetings, executive committee meetings, and other governance activities.
• Prepare and distribute board meeting materials and maintain board documentation and records.
• Coordinate meeting logistics, scheduling, and communications with board members and volunteer leaders.
• Support governance-related processes including board onboarding and meeting follow-up.

Administrative Operations & Organizational Support

• Maintain executive files, documents, and records in an organized and secure manner.
• Manage incoming communications for the executive office and route inquiries appropriately.
• Support internal administrative processes and coordination across departments.
• Assist with preparation and coordination of organizational announcements and internal communications.

Project & Initiative Support

• Provide administrative support for key organizational initiatives led by the executive team.
• Track progress of leadership initiatives and assist with coordination of project tasks and timelines.
• Support preparation of materials for presentations, conferences, and external engagements.

Stakeholder & Partner Coordination

• Serve as a point of contact for external partners, vendors, and stakeholders interacting with the executive office.
• Coordinate communications and meeting logistics with external partners and organizational collaborators.
• Ensure professional and responsive interactions with members, partners, and leadership stakeholders.

Travel requirement: minimal travel, typically less than 5%.

This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all responsibilities, duties, or skills required. Duties and responsibilities may be modified at any time based on organizational needs.

SUPERVISORY RESPONSIBILITIES

This position does not have direct supervisory responsibilities.

REQUIRED COMPETENCIES

Executive Support & Organization

• Strong ability to manage complex schedules, priorities, and competing deadlines.
• Exceptional attention to detail and organizational skills.

Communication & Professionalism

• Excellent written and verbal communication skills.
• Ability to interact professionally with executives, board members, and external stakeholders.

Confidentiality & Judgment

• Ability to handle sensitive and confidential information with discretion.
• Strong professional judgment and problem-solving abilities.

Administrative & Operational Efficiency

• Ability to coordinate multiple activities simultaneously while maintaining accuracy and quality.
• Strong time management and prioritization skills.

Technical Skills

• Proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Experience using collaboration platforms and virtual meeting tools.

EDUCATION AND EXPERIENCE

• Bachelor’s degree preferred or equivalent professional experience.
• Minimum five (5) years of experience providing executive-level administrative support.
• Experience supporting senior leaders, boards, or executive teams preferred.

Preferred:

• Experience working in a nonprofit, healthcare, or association environment.
• Experience supporting board governance processes.

WORK ENVIRONMENT

ACCC operates in a remote work environment requiring sustained computer use and virtual collaboration.

COMPENSATION DISCLOSURE

The posted salary range reflects the anticipated scope, responsibilities, and long-term growth potential of this position. The range is intended to represent the broader compensation progression opportunity for the role over time. ACCC is committed to compensation transparency and aims to align offers based on each candidate’s experience, qualifications, skills, and overall alignment with the position.

SALARY BAND:

$64,000 – $96,000

The posted salary range reflects the anticipated scope, responsibilities, and long-term growth potential of this position. The range is intended to represent the broader compensation progression opportunity for the role over time. ACCC is committed to compensation transparency and aims to align offers based on each candidate’s experience, qualifications, skills, and overall alignment with the position.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions, including:

• Sustained computer-based work and strategic leadership responsibilities.
• Independent decision-making related to executive support and organizational coordination initiatives.
• Collaboration through virtual communication platforms.
• Participation in required travel.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Association of Cancer Care Centers (ACCC) is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to protected status under applicable law.

APPLICATION REQUIREMENTS

To be considered for this position, all applicants must submit their application through ACCC’s official Gusto application portal. Applications, resumes, or other materials submitted through alternate channels, including direct email submissions, will not be considered for review