Association of Cancer Care Centers Event Coordinator Remote · Full time Company website

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The Association of Cancer Care Centers (ACCC) is a national nonprofit organization dedicated to improving cancer care for patients and communities across the country. Through education and advocacy initiatives, we support the professionals and programs that deliver oncology care where most patients receive treatment—within their local communities. ACCC fosters a collaborative, mission-driven work environment grounded in professionalism, respect, and shared purpose. As a remote organization, we value strong communication, teamwork, and a commitment to excellence in everything we do. If you’re passionate about advancing cancer care and want to be part of a purpose-driven organization making a meaningful difference, we encourage you to join us.

Classification: Full-Time (Exempt)

Location: Remote

Reports To: Director, Events

Travel: Approximately 10–30% (national conferences and site visits)

Date: June 15th, 2026

POSITION SUMMARY

The Event Coordinator supports the planning, coordination, and execution of ACCC’s in-person event portfolio, including national conferences, regional meetings, specialty summits, and leadership programs. This role plays a critical operational support function within the Education team, ensuring high-quality attendee, faculty, exhibitor, and sponsor experiences. Working under the direction of the Director, Events, the Event Coordinator manages logistics, timelines, vendor communications, registration processes, and on-site execution details. The position collaborates closely with internal teams including Education, Clinical Content, Communications, Membership, and Corporate Development to ensure events are delivered on time, on budget, and aligned with ACCC’s strategic and educational objectives. This is a detail-driven, execution-focused role requiring strong organizational skills, proactive communication, and the ability to manage multiple concurrent priorities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The responsibilities listed below represent the primary functions of the role and include, but are not limited to, the following:

Event Planning & Logistics

·      Support planning and execution of national and regional in-person events.

·      Maintain detailed project timelines and task trackers to ensure deadlines are met.

·      Coordinate venue logistics including meeting room setups, audiovisual needs, catering, and signage.

·      Assist with site selection research and participate in site visits as needed.

·      Manage event registration systems, attendee lists, and reporting.

·      Prepare and organize event materials, including agendas, badges, signage, and onsite documentation, in collaboration with other internal teams (eg marketing).

Faculty & Speaker Coordination

·      Coordinate faculty communications, timelines, and deliverable tracking.

·      Collect and review presentation materials to ensure timely submission.

·      Assist with travel arrangements and reimbursement documentation for speakers as needed.

·      Prepare speaker briefing materials and onsite support documents.

On-Site Event Support

·      Travel to assigned events to support onsite execution.

·      Manage registration desk operations and attendee inquiries.

·      Coordinate with vendors and venue staff to resolve real-time issues.

·      Ensure smooth session transitions and adherence to program schedules.

·      Support post-event teardown and reconciliation processes.

Cross-Functional Collaboration

·      Work closely with the Communications team to ensure accurate program information is reflected in promotional materials and on event webpages.

·      Provide event updates and logistical details to internal stakeholders.

·      Coordinate with Corporate Development regarding sponsor deliverables and onsite logistics.

·      Collaborate with Membership and Education teams to support attendee engagement initiatives.

Financial & Administrative Support

·      Assist with tracking event budgets and expense documentation.

·      Process invoices and maintain vendor payment records.

·      Maintain organized digital files and documentation for each event.

·      Support post-event reconciliation and reporting.

 

Data & Evaluation

·      Compile attendee evaluations and assist in preparing summary reports.

·      Track registration trends and attendance metrics.

·      Support implementation of post-event improvement initiatives.

Travel requirement: approximately 10–30% depending on event schedule. Occasional evening or weekend work required during event production cycles.

SUPERVISORY RESPONSIBILITIES

This position does not have direct supervisory responsibilities but may oversee temporary staff, volunteers, or onsite contractors during event execution.

REQUIRED COMPETENCIES

Event Coordination & Organization

·      Strong project management and organizational skills.

·      Ability to manage multiple timelines simultaneously.

·      High attention to detail and follow-through.

Communication & Collaboration

·      Strong written and verbal communication skills.

·      Ability to work effectively across cross-functional teams.

·      Professional demeanor when interacting with faculty, sponsors, and healthcare professionals.

Problem-Solving & Adaptability

·      Ability to anticipate issues and respond proactively.

·      Comfortable working in fast-paced environments, especially onsite.

·      Strong time management and prioritization skills.

Technical Skills

·      Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

·      Experience with event registration platforms and project management systems preferred.

·      Ability to learn and utilize internal content management and event systems.

EDUCATION AND EXPERIENCE

·      Bachelor’s degree required.

·      Minimum of three (3) to five (5) years of event coordination experience in a healthcare association, medical society, nonprofit, or similar environment preferred.

·      Experience supporting national conferences or sponsor-supported meetings preferred.

·      CMP or working towards CMP a plus

WORK ENVIRONMENT

• Remote work environment requiring sustained computer use and virtual collaboration.
• Travel required as outlined above.

COMPENSATION DISCLOSURE

The posted salary range reflects the anticipated scope, responsibilities, and long-term growth potential of this position. The range is intended to represent the broader compensation progression opportunity for the role over time. ACCC is committed to compensation transparency and aims to align offers based on each candidate’s experience, qualifications, skills, and overall alignment with the position.

Salary Band:

$52,000-$78,000

BENEFITS DISCLOSURE

Association of Cancer Care Centers (ACCC) offers a competitive and comprehensive benefits package designed to support the health, well-being, and financial security of our employees.

Benefits may include:

• Medical, dental, and vision insurance
• 401(k) retirement savings plan with employer contribution or match, where applicable
• Paid time off (PTO) and paid holidays
• Sick leave in accordance with applicable state and local laws
• Remote work flexibility
• Professional development and continuing education support
• Employee assistance and wellness resources
• Life and disability insurance, where applicable

Specific benefit offerings, eligibility, and effective dates will be provided during the offer and onboarding process.

ESSENTIAL FUNCTIONS

• Sustained computer-based work involving event planning, coordination, and administration.

• Independent management of multiple projects, timelines, and event-related deliverables.

• Collaboration through virtual communication platforms with internal teams, faculty, vendors, and external stakeholders.

• Participation in required travel, including attendance at conferences, meetings, and site visits.

• Occasional evening and weekend work associated with event production and onsite event execution.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

The organization is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to protected status under applicable law.