Archaius Inc Executive Assistant, CEO Morrisville, NC · Full time Company website

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Archaius, Inc. is a U.S.-owned small business headquartered in Morrisville, North Carolina, specializing in anti-jamming and signal resilience technologies for the electromagnetic spectrum. We design, develop, and deploy hardware and software protection that safeguards GPS and other radiofrequency signals in contested electromagnetic environments. Our solutions protect National Essential Functions, ensure the continuity of commercial critical infrastructure (energy, communications, and logistics), and serve U.S. federal agencies, law enforcement, military, and allied partners.

Key Responsibilities                                                                                         

Calendar & Scheduling

• Organize and coordinate team-wide meetings, partner calls, and HQ visits
• Own and manage the CEO’s calendar, prioritizing key engagements and responding efficiently to scheduling requests
• Track executive travel plans and make necessary adjustments to internal meetings

  Communications & Inbox Management

• Proofread company-wide messaging drafted by or on behalf of the executive
• Respond to emails and distribute materials from the executive’s inbox upon request
• Track engagements and assist CEO with follow through on action items

Internal Operations

• Brief the executive daily with a summary of the agenda and tasks
• Organize team huddles and logistical operations at HQ
• Welcome guests to HQ and facilitate introductions to executive team

Investor Relations

• Track investor progress and log engagements with potential partners in CRM
• Provide relevant background on potential investors and partners prior to meetings
• Assist Head of Marketing with preparation of quarterly Investor Update

Stakeholder & Team Coordination

• Serve as the first point of contact for requests from team members
• Proactively communicate with the executive to maintain alignment
• Capture meeting outputs and oversee delegation and execution of action items

Key Skills & Qualifications                                                                            

Required:

• Strong written communication skills tailorable to various professional audiences
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and Claude
• Ability to manage multiple priorities independently; coordinate calendars and logistics across teams and time zones
• Demonstrated experience supporting a founder or executive in a fast-paced environment, or equivalent high-responsibility experience
• Capable of learning the protocol associated with meetings involving military officers and government officials

Preferred:

• Experience with or willingness to learn a CRM platform (Microsoft Dynamics)
• Knowledge of the defense technology industry or military procurement processes
• Familiarity with handling Controlled Unclassified Information (CUI) and operating under Non-Disclosure Agreements (NDAs)
• Ability to prepare presentations, briefing materials, and meeting documentation for executive-level use

Key Characteristics & Working Style

• High degree of discretion and trustworthiness when handling sensitive information
• Strong judgement for triaging competing requests aligned with CEO’s priorities
• Maintains a professional tone throughout internal and external communications
• Comfortable handling time-sensitive, ad hoc requests and proactively addresses needs without constant direction
• Detail-oriented and observant when proofreading and preparing materials

Benefits/Statements/Salary                                                                            

Archaius provides a comprehensive benefits package that includes medical, dental, and vision insurance with company contributions for employees and their families. We offer a 401(k), Life Insurance, and HSA as employee-contribution plans, unlimited flexible paid time off and paid holidays for full-time employees. All employees receive advance notice of our company-wide breaks each year, which include a two-week winter shutdown, a one-week summer break in early July, and a Wednesday through Friday break over Thanksgiving. Full-time employees receive these breaks as paid time off. In-office employees also receive DoorDash-provided lunches four days per week, up to a daily limit, and all employees receive free DashPass.

Equal Opportunity Statement

Archaius Inc is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

High-Risk Travel Statement

This position may involve overseas travel, including to environments with elevated risk factors. Employees are expected to acknowledge and assume responsibility for the inherent risks associated with such assignments.