ALLY Energy Inc. Chief of Staff Houston, TX · Full time

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We humanize energy. We give professionals a community to find everything they need to be successful in their careers. We give them a place to share stories, find career advice, jobs, publish insights, and network with colleagues in an advertising-free community. (No, joke.) Energy is the most overlooked career on Mother Earth. We work with organizations that are committed to diversity and inclusion, providing them a framework to become a leader in ESG, attract top talent, build amazing culture and retain high performers. (We have a 95% client retention rate so you know we’re doing something right?) We believe it all matters. To get big challenges like energy poverty and climate change right, we work across all forms of energy and believe it’s necessary to address the intersections of society: gender, ethnicity, generation, neurodiversity, veterans, and other underrepresented talent pools. (This is heavy stuff and we need all hands on deck.)

Organizations are now being held accountable for action on issues that include diversity, equity, inclusion, environment and sustainability. ALLY Energy is the leading DEI talent community that accelerates connections, careers, and skills for an equitable energy transition. We are a high growth company on the hunt for a high energy, focused and dependable Chief of Staff.

We are looking for a knowledgeable and self-motivated individual to assist in the day-to-day operations of our business including but not limited to providing support for the CEO and the successful execution of sales & events initiatives. You will need to be a self-starter capable of taking on new projects, developing a plan and seeing them through completion. You will also need to effectively communicate with clients to help steer them through the sales & events lifecycle from initial outreach to the signing of contracts.

Responsibilities

Executive Support:

• Managing the CEO’s inbox & calendar, scheduling meetings and planning travel;
• Providing executives with recommendations to improve teamwork, especially as it relates to maximizing the CEO’s time, talents, and relationships;
• Collaborating with executives to determine and prioritize opportunities to pursue, especially as it relates to sales, events, and other revenue streams;
• Drafting meeting agendas and then keeping a meeting focused during both internal team meetings and external meetings with clients;
• Providing tactical support to implement ideas, especially for sales & events;
• Working with leadership to monitor and communicate progress towards goals;
• Responding to inquiries on behalf of the CEO and assisting with all follow up;
• Providing executives with insight into the efficiency and effectiveness of sales and events operations and recommendations for improvements;
• Providing support and oversight for special projects and initiatives, as requested;
• Planning, coordinating and leading meetings and workshops, as requested;
• Other duties, as assigned.

Events:

• Identify the client’s requirements and expectations for each event;
• Liaise with vendors, exhibitors, volunteers and stakeholders during the event planning process to ensure everything is in order;
• Manage all event set-up, tear down, and follow-up processes;
• Maintain event budgets, invoicing and payment with COO;
• Book venues, entertainers, photographers, and schedule speakers;
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards and serve as primary point of contact for execution;
• Assess an event’s success and submit recommendations for improvements;
• Other duties, as assigned.

Sales:

• Supporting CEO in cultivating strong relationships with new clients, while maintaining and nurturing existing client relationships;
• Collating and maintaining client and sales information in the CRM database;
• Supporting the execution of sales strategies, client service and retention plans, and analyzing sales data to inform or update marketing strategies;
• Assist with creating and delivering sales pitches, presentations, reference material, and other documents, as requested;
• Demonstrate strong interpersonal skills with the ability to engage all stakeholders;
• Other duties, as assigned.

Skills:

• Bachelor's degree in business management, marketing, or related field.
• 1 - 2 years' relevant work experience in business development or similar field preferred.
• Excellent written and verbal communication skills.
• Ability to handle multiple projects simultaneously and work under pressure.
• Strong organization and project management skills.
• Friendly and personable demeanor.
• Proficient in Microsoft Office and relevant software.

Why you’ll want to work at ALLY?

• Competitive salary commensurate with experience
• Experience as a key member of a startup team with exciting early traction.
• Work for a startup focused on driving social impact.

Our Values

We practice respect, kindness and inclusion.

• We know we need all forms of energy and people of different genders, races, ethnicities, generations and intersectional perspectives to create the workforce of the future.

We embrace difference and collective genius.

• The richness of different perspectives allows us to create strong connections.

We are authentic, bold and creative.

• We love to build, take risks and we never apologize for who we are.

We have a bias for action to drive impact.

• We admit when we’re wrong, own challenges and bring solutions to the world.