Aid for Women Administrative Assistant Chicago, IL · Full time

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Founded in 1978, Aid for Women helps thousands of women each year in the Chicago metropolitan area who find themselves facing unexpected pregnancies. Each woman is provided with the emotional, practical and spiritual support that she needs to choose life for her unborn baby and to provide a better future for herself and her child. Our life-affirming services are offered free-of-charge and include: compassionate consultations, pregnancy tests and ultrasound exams, pregnancy and parenting classes, support groups, maternity housing and medical and community referrals. Aid for Women operates eight pregnancy care centers and two maternity housing programs (Heather’s House and Monica’s House).

Organization Description | Aid for Women

Founded in 1978, Aid for Women helps thousands of women each year in the Chicago metropolitan area who find themselves facing unexpected pregnancies. Each woman is provided with the emotional, practical and spiritual support that she needs to choose life for her unborn baby and to provide a better future for herself and her family. Our life-affirming services are offered to clients free-of-charge and include: pregnancy tests and ultrasound exams, life-affirming options consultation, pregnancy and parenting mentor program, support groups, residential programs and medical and community referrals.

Aid for Women operates five pregnancy care centers and two residential programs (Heather’s House and Monica’s House). To learn more, visit our website at helpaidforwomen.org.

Position Description | Administrative Assistant

Do you want to go home after work every night knowing for a fact that your work saved lives? Are you an outgoing, organized leader with an unwavering dedication to the pro-life movement? Then this position might be for you.

Aid for Women is seeking a full-time Administrative Assistant for our pregnancy help organization that operates five pregnancy care centers and two maternity homes.

The Administrative Assistant has excellent organizational and problem-solving skills and is dedicated to fulfilling the mission of Aid for Women by providing life-affirming alternatives to abortion.

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus