Adapdix Corporation Office Administrator Remote · Part time

Office, Marketing and Sales, and Human Resource Administration position for a high-growth, venture-backed software company.

Description

The ideal candidate will be a highly-organized and adaptable professional. Reporting to the CEO and CFO, this position provides a strong opportunity to work across a growing company. The ideal candidate will bring general administrative experience across a wide range of Company departments and functions to drive operational efficiency and organization. Strong written and computer skills are required. 


Office and Corporate Administration 

  • Act as primary receptions for general incoming phone and email  
  • Administer the company’s DocuSign account, and ensure all needed legal documents are signed (and saved in corporate records appropriately) 
  • Implement companywide document management processes to ensure organized and easily accessible digital records including corporate and operational records., and other files related to the company’s administration and operations (digital) 
  • Support the preparation of board materials 
  • Coordinate trade show and other marketin activities, as needed 

 

IT Management 

  • Administration of the company’s many SaaS accounts, including at a minimum: 
  • Usage tracking 
  • Cost comparison to budget 
  • Forecasting and management of contract renewals 
  • User access management 
  • Frequent utilization reporting to management 
  • Inventory and reporting on Company owned equipment and replacement as required for employee productivity and business continuity 

 

Human Resource Administration 

  • Support the HR administration for the company, utilizing Gusto / Remote for employee/contractor administration 
  • Ensure efficient communication and coordination of team calendars 
  • Support filings with relevant payroll tax authorities  

 

Procurement and Vendor Management 

  • Coordinate PO process, ensuring approval of all expenditures by required parties 
  • Onboard new vendors and organize vendor documentation 
  • Coordinate review and approval for all vendor invoices prior to payment 

 

 

Accounting Support 

  • Prepare (for some employees) and process employee expense reports using Expensify for compliance with company policy and government allowability guidelines. 
  • Support state and local sales tax and other filings, as needed 
  • Support AP and AR processes, as needed 
  • Prepare customer invoices, as needed 

 

QUALIFICATIONS: 

 

  • Bachelor’s Degree or Associates Degree in Accounting or Business, or 3 years equivalent experience 
  • Previous experience in office management, marketing, sales support, human resources or other accounting duties 
  • Experience with Google Workspace tools 
  • Multi-tasking and time-management skills, with the ability to prioritize and manage assignments from multiple team members. 
  • CRM, Expensify, Gusto, Quickbooks and similar experience preferred 
  • B2B SaaS experience is a plus 

 

COMPENSATION AND BENEFITS: 

 

  • Wage: $30/hr., paid semi-monthly 
  • Hours: Part-Time, approximately 20 hrs./week 
  • Medical: 80% company paid individual medical, dental, & vision insurance coverage 

 

 

Salary

$30 - $30 per hour