23fifteen Living Options Executive Administrative Assistant Pasadena, CA · Full time Company website

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23fifteen Living Options provides residential support to individuals with Intellectual/ Developmental Disabilities (I/DD). We specialize in small, non-institutionalized living arrangements that encourage independence, empower choice, and emphasize person-centeredness.

Responsibilities

• Be a reliable, approachable point of contact for calls, emails, and visitors
• Help keep schedules, calendars, and day-to-day priorities organized
• Support leadership with whatever is moving in real time—keeping things on track and following through
• Assist with creating simple spreadsheets, presentations, and materials as needed
• Keep digital files and information organized and easy to access
• Jump in on light research and help gather information for ongoing projects
• Help with ordering supplies and handling basic operational needs
• Support data entry and simple tracking/reporting tasks
• Assist with communications, including email outreach or occasional marketing efforts
• Stay open and adaptable as systems, tools, and processes continue to evolve

Qualifications

• Self-starter who is organized, detail-oriented, and dependable
• Comfortable working in a fast-moving, not overly structured environment
• Willingness to support executive-level decision-makers and grow into increased responsibility over time
• Proficient in Google Workspace; familiar with social media platforms
• Comfortable working on Mac systems (or willing to learn quickly)
• Experience with regulatory or compliance environments is helpful, but not required
• Clean driving record and ability to pass a background check
• Commitment to maintaining a drug-free workplace