1-800 Striper of South Phoenix Operations and Office Assistant Mesa, AZ · Part time Company website

We need you! We are looking for a highly motivated person who is eager to grow professionally with us! We are an emerging company, bringing 1-800-STRIPER to the Southeast Valley and surrounding area, with lots of opportunities to grow and fill in bigger shoes as the company grows! We want someone who loves to work hard but also desires to enjoy going to work every day. The Operations and Office Assistant position is responsible for office activities, including mail, purchasing requests and facilities. Also responsible for back-office activities, including accounts payable, account receivable, human resources, and other assignments as assigned. Part of this position is to be a business assistant to the owner performing tasks such as maintaining calendar, writing emails, etc.

Description

Essential Functions


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


- Collaborates with the owner to ensure effective communication through telephone, mail, and email both internally and externally to maintain a professional image.

- Manages the maintenance and organization of office areas, equipment, layout, and arrangement.

- Coordinates the procurement of office supplies, furniture, equipment, etc., in compliance with company purchasing policies and budget constraints.

- Ensures the upkeep and functionality of office equipment.

- Processes customer payments, resolves payment discrepancies, adjusts accounts as necessary, and prepares bank deposits.

- Handles check requests, tax payments, vendor management, and payments, maintains accurate records, and completes assigned projects.

- Participates in employee onboarding, administers human resource plans and procedures, assists in policy development and implementation, maintains employee records, and ensures compliance with legal requirements.

- Prepares and distributes marketing materials, maintains customer lists, and utilizes CRM systems for tasks such as creating estimates, invoices, and scheduling.


Competencies


- Initiative

- Leadership

- Time Management

- Decision Making

- Communication Proficiency

- Organizational Skills

- Ethical Conduct

- Human Resources Capacity

- Financial Management

- Technical Capacity


Work Environment


This position operates in a professional digital office environment utilizing standard office equipment such as computers and phones. The candidate must have a designated workspace at home for customer calls and work tasks. There may be an increased need to work from a physical office location as the role expands.


Physical Demands


The employee must be able to talk and hear regularly. This is a sedentary role that may require using hands to handle items and reaching with hands and arms. Occasional lifting of office products and supplies up to 25 pounds may be necessary.


Travel


No travel is anticipated for this position.


Required Education and Experience


- High School Diploma or equivalent

- Strong interpersonal skills and a customer-focused attitude

- Familiarity with digital work environments

- Positive attitude and willingness to learn and grow


Preferred Education and Experience


- Previous experience in Human Resources

- Office setting experience

- Customer service or sales experience


AAP/EEO Statement


Our company is committed to equal employment opportunity and does not discriminate based on any legally recognized basis. We are inclusive of all individuals and strive for diversity in our workplace.


Other Duties


This job description is not exhaustive and may be subject to changes in duties, responsibilities, and activities as needed.

Salary

$16 - $18 per hour